Applying for a Place at the Academy

The St Leonards Academy’s admissions policy and procedure is governed by the Funding Agreement with the Secretary of State. The admissions policy is available here.

The St Leonards Academy will consider all applications for places.

Year 7 Admissions (the Normal Admissions Round)

Most students join at the start of year 7. Applications will be made in accordance with East Sussex County Council’s (ESCC) coordinated admissions arrangements and will be made on the Common Application Form (CAF) provided and administered by East Sussex County Council’s Admissions Team.

A brochure describing the secondary admissions process, and application form, are available from East Sussex County Council or online here.
You can make your application online or by returning the completed form to the Schools Admissions Team at the County Council.
Please do not send your application form to the Academy.

Secondary school applications for September 2018
  • Admissions information available: September 2017
  • Closing date for applications: 31 October 2017
  • Allocation letters and emails sent out: 1 March 2018
  • Appeal hearings: April to June 2018
  • Induction days: summer term 2018
Need help? Phone Information for Families on 0345 60 80 192

For The St Leonards Academy, students will be admitted according to the Oversubscription Criteria.

Oversubscription Criteria

September 2018 entry

Where the number of applications for admission is greater than the published admission number, applications will be considered against the criteria set out below. After the admission of students with Statements of Special Education Needs where the Academy is named on the statement, the criteria will be applied in the order in which they are set out below:

  1. 1. Looked after Children (children in public care or those who were looked after but are not any longer because they have been adopted)
  2. 2. Children who have a sibling at the Academy at the time of admission (the term sibling means a full, step, half, adopted or foster brother or sister)
  3. 3. Children living within the Hastings and St Leonards boundary at the opening date of the admissions round (as per the community area described in the admission booklet, a map is available here).
  4. 4. Children living outside the pre-defined area.

Tie breaker – oversubscription

If there are more children who qualify for a place than places available, places will be allocated to students living closest to the Academy (using the shortest distance from home to school measured in a straight line).

If, after all of the relevant criteria have been applied, two applicants cannot be separated for a final place, the Academies Trust will use random allocation to determine the property for the remaining place.

In Year Admissions
Applications to the Academy outside the normal admissions round

Students and families wishing to apply for places outside the normal admissions round (including years 8 to 11, and applications to join the Academy part way through Year 7) need to complete an online application on the ESCC website which is available by following this link:

East Sussex County Council

Alternatively, download this form and return it to Trust Admissions Manager, c/o The St Leonards Academy, Edinburgh Road, St Leonards on Sea, TN38 8HH.

If you wish to query availability of space please email stating clearly to which academy you are referring and the year group in which you are interested.

The oversubscription criteria referred to above also apply where the number of applications for in year admission is greater than the number of places.

Admissions Numbers

Please note that the Published Admission Number of 300 applies to Year 7 only.

Admissions to other year groups are based upon (a) the size of teaching groups already existing in the Academy and (b) the efficient use of resources.

Waiting lists

Subject to any provisions regarding waiting lists in ESCC's co-ordinated admission scheme, the Academy will operate a waiting list. Where in any year the Academy receives more applications for places than there are places available, a waiting list will operate for unsuccessful applicants to Year 7. Waiting lists will also be maintained for other year groups when these year groups are full. Waiting lists will be maintained by the Academy and it will be open to any parent to ask for his or her child’s name to be placed on a waiting list for the relevant year group following an unsuccessful application.

A child’s position on the waiting list will be determined solely in accordance with the oversubscription criteria set out above. When places become vacant they will be allocated to children on the waiting list in accordance with the oversubscription criteria.


There is a right of appeal to an Independent Appeal Panel for unsuccessful applicants.

Detailed guidance on making an appeal, what happens at an appeal hearing and how appeals decisions are made can be found at or by emailing the ESCC School Appeals team at We recommend you read this guidance before making an appeal.

Success rate of appeals

For September 2017 entry, 25 appeals were heard for Year 7 places, 4 of which were successful.

Year 7 admissions (the normal admissions round) – September 2018 intake
  • Deadline for receipt of appeals for children entering Year 7: Monday 16 April 2018
  • Appeals will be heard within 40 school days of the deadline for receipt
  • Appeals received by this deadline will be heard from the end of April, up to late May 2018
  • Appellants will receive at least 10 school days’ notice of their appeal hearing
  • Decisions letters are sent within five school days of the hearing wherever possible
In Year Admissions
  • Deadline for receipt of an in-year appeal: you should submit your appeal within 25 school days of being told that your application was refused.
  • Your appeal will be heard within 30 school days of it being received.
  • Appellants will receive at least 10 school days’ notice of their appeal hearing
  • Decisions letters are sent within five school days of the hearing wherever possible

Extra evidence

  • Ideally, evidence supporting an appeal case should be submitted when you make your appeal. However, where this is not possible any extra evidence can be submitted up to seven working days before the hearing. You can send additional evidence after this deadline or bring extra items with you on the day of your hearing; however, it will be for the appeal panel to decide whether to accept any evidence received after the deadline. Submitting extra evidence late can sometimes also lead to your hearing being adjourned, or even postponed to another day.